SEPTEMBER 28, 2023 - EXECUTIVE COUNCIL MEETING - 6:30 P.M.

6:00-6:30 - Department Head Report - Judy Frotten, Archives

  1. Call Meeting to Order
    1. Regrets
  2. Invitation to Stand and Move
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Adoption of Minutes
    1. September 14, 2023 - Regular Council Meeting Minutes (Attachment)
  5. Department Head Report (Attachment)
  6. For Decision and Discussion
    1. Article P5A - Employee Definition (Attachment)
    2. Article P3 - Sick Leave (Attachment)
    3. Article C11 - Procurement Policy (Attachment)
    4. Joint Police Advisory Commission Terms of Reference (Attachment)
    5. REMO Communication - Councillor Saulnier
    6. Cellphone Service in Argyle - Councillor Saulnier (Attachment)
  7. Correspondence and For Information
    1. Response from Minister Masland re: Mun of  Shelburne concerns for Highway 203 (Attachment)
    2. Letter to Minister Guilbeault from Mun. of Barrington re: Exemption for Volunteer Emergency Providers from New Fuel Charges (Attachment)
    3. Response from MODY re: Track and Field Project (Attachment)
  8. Financial Requests 
  9. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  10. Question Period
  11. In Camera - Section 22:2 (e) 
    1. Mariners Centre Expansion
    2. Tri County Planning Initiative
  12. Adjournment

SEPTEMBER 14, 2023 - REGULAR COUNCIL MEETING - 6:30 P.M.

  1. Call Meeting to Order
    1. Regrets
  2. Invitation to Stand and Move 
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Presentation - Food Cycle Science Corporation
  5. Recognizing Argyle - Council Announcements
  6. Adoption of Minutes
    1. August 30, 2023 - Special Council Meeting Minutes (Attachment)
  7. Warden's Report (Attachment)
  8. Committee Reports 
    1. Yarmouth Area Industrial Commission
    2. REMO Executive
    3. Mariners Centre Management Authority (Attachment)
    4. Mariners Centre Expansion Board (Attachment)
    5. Yarmouth and Acadian Shores Tourism Association
    6. Nakile Board
    7. Western County Regional Libraries
    8. WREN Liason and Oversight Committee (Attachment)
    9. Argyle Recreation Commission
    10. Joint Police Advisory Board
    11. Doctor Recruitment and Retention (Attachment)
    12. Waste Check (Attachment)
    13. Substance Use Awareness Project
  9. Reports
    1. Clerks Report (Attachment)
    2. Department Head Report - Available at Executive in Setember.
    3. Building Permit Report (June) (July) (August)
  10. 7-Day Notice
    1. DRAFT - Article P5A - Employee Definition (Attachment)
    2. DRAFT - Article P3 - Sick Leave (Attachment)
    3. DRAFT - Article C11 - Procurement Policy (Attachment)
  11. For Decision and Discussion
    1. J-Class Subvision Road Submission (Attachment) (RFD)
    2. Road Safety Concerns - Argyle Highway 103 (Attachment)
    3. Sale of Excess Lands (Attachment)
    4. Article P40 - Education Sponsorship Policy (Attachment)
    5. New Horizons Grants - Letters of Support (MEMO)
      • Plymouth Hall
      • Musee Acadien de Pubnico
      • Surettes Island Social Club
      • East Pubnico Seniors Club
      • Glenwood Hall
    6. IWK Integrated Youth Services Letter of Support (Attachment)
    7. Support Letter - Acadian Day Funding (Attachment)
  12. Correspondence and For Information
    1. Private Road Names (Attachment)
    2. PVSC Service Commitments (Attachment)
    3. Approval of Funding for Clare and Argyle Acadian Tourism Development Project (Attachment)
    4. Approval of Funding for Argyle Banner Project (Attachment)
    5. Letters sent to Minister Lohr re: Proposed Service Exchange (Attachment) (Attachment)
  13. Financial Requests - District Community Grants (MEMO) 
    1. Pubnico Light Monument Society
    2. Bay of Fundy Sea Kayak Symposium 
    3. Wedgeport Legion Branch 155
    4. Festival Acadien de Wedgeport
    5. Club des Audacieux de Quinan
  14. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  15. Question Period
  16. In Camera - Section 22:2 (E) Contract Negotiations
    1. East Pubnico
    2. Mariners Centre Expansion
  17. Adjournment

August 30, 2023 - Special Council Meeting - 4:00 p.m.

  1. Call Meeting to Order
    1. Regrets
  2. Invitation to Stand and Move 
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Adoption of Minutes
    1. August 1, 2023 - Special Council Meeting Minutes (Attachment)
  6. For Decision and Discussion
    1. First Reading - By-Law 40 - Regional Emergency Management (Attachment) - Executive Assistant
    2. Letters of Support for Organizations for New Horizons Grant - Deputy CAO
      1. Twin Village Social Club
      2. Tourism Committee for Historic Chapel Site
      3. Ladies Auxiliary of the West Pubnico Fire Department
      4. Comité des aînees et aînés de la région d'Argyle 
    3. New Members for Mariners Centre Board (Attachment) - Executive Assistant
    4. Letter of Support - Play On! - Deputy Warden
    5. Wedgeport and District Fire Protection Association Rate Confirmation (Attachment)
    6. Service Exchange (RFD)
  7. Correspondence and For Information
    1. Strategic Plan (Attachment)
  8. Financial Requests 
  9. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  10. Question Period
  11. In-Camera - Section 22:2 (E) Contract Negotiations
    1. Joint Recreational Asset
  12. Adjournment

August 1, 2023 - Special Council Meeting

PUBLIC HEARING
Council has received an application to enter into a development agreement with the property owner of 111 Head of Robert's Island Road (PID 90311440) to permit an oyster grading facility and general storage facility on this property.

  1. Call Meeting to Order
    1. Regrets
  2. Moment of Silence for the passing of former Warden, Edward LeBlanc.
  3. Invitation to Stand and Move 
  4. Approval of Agenda/Conflict of Interest Declaration
  5. Adoption of Minutes
    1. June 29, 2023 - Executive Council Meeting Minutes (Attachment)
  7. For Decision and Discussion
    1. Second Reading - Development Agreement - 345 Gray Road, East Kemptville (Attachment)
    2. Second Reading - Development Agreement - 111 Head of Roberts Island Road (Attachment)
  8. Correspondence and For Information
    1. Mariners Centre Expansion Update
  9. Financial Requests 
    1. District Community Grant Request - Morris Island Betterment Society - $500 - District 4 (Attachment)
  10. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  11. Question Period
  12. In Camera - Section 22:2 (e)
    1. Tri-County Planning IMA
  13. Adjournment

June 29, 2023 - Executive Meeting of Council - 6:30 p.m.

PUBLIC HEARING
The Municipality has received an application for a development agreement (DA) to permit a carpentry shop and storage facilities at 30 Spinney Road in Lower Argyle (PID 90055278). The subject property is within the Coastal Community (CC) zone which permits the proposed uses by development agreement. The purpose of this public hearing is to consider entering into a development agreement to permit warehouse, self-storage and carpentry shop uses on the subject property. DOCUMENTATION BELOW ON ITEM 6a.

EXECUTIVE COUNCIL MEETING

  1. Call Meeting to Order
    1. Regrets
  2. Invitation to Stand and Move
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Adoption of Minutes
    1. June 8, 2023 - Regular Council Meeting Minutes (Attachment)
  5. Department Head Report (Attachment)
  6. For Decision
    1. Approval of Development Agreement at 30 Spinney Road (Attachment)
    2. First Reading of Development Agreement - 111 Head of Roberts Island Road (Attachment)
    3. Water Lending Program - Increase of Funds (Attachment)
    4. Summer Meetings (Attachment)
  7. Correspondence and For Information
    1.  Mariners Centre Expansion
    2. Boundary Review (Attachment)
    3. Introduction of Bill to Amend the Accord Acts (Attachment)
  8. Financial Requests - District Community Grants 
    1.  Plymouth Cemetery - $500 - District 2
    2. Le Club des Acadien Senior de Wedgeport - $500 - District 3
    3. Argyle Historic Church Building - $500 - District 6
    4. West Pubnico Athletic Association - $500 - District 9
  9. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  10. Question Period
  11. In Camera - Section 22:2 (e) 
    1. Tri County Planning Initiative
  12. Adjournment

June 8, 2023 - Regular Council Meeting

PUBLIC HEARING

The purpose of this public hearing is to consider a Land Use By-Law amendment and a Development Agreement concurently to allow a Sawmill operation at 345 Gray Road, East Kemptville.

  1. Call Meeting to Order
    1. Regrets
  2. Invitation to Stand and Move 
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Presentation
  5. Recognizing Argyle - Council Announcements
  6. Adoption of Minutes
    1. May 29, 2023 - Executive Council Meeting Minutes (Attachment)
  7. Warden's Report (Attachment)
  8. Committee Reports - Deferred.
  9. Reports
    1. Clerks Report (Attachment)
    2. Department Head Report - Deferred. To be available at June Executive.
    3. Building Permit Report (Attachment)
  10. For Decision and Discussion
    1. Second Reading - Development Agreement and LUB Amendment for 345 Gray Road, East Kemptville (Attachment)
    2. REPEAL - Article C40 - Emergency Fund (Attachment)
  11. Correspondence and For Information
    1. Building Official Vehicle (Attachment)
    2. REMO Brief Update - CAO Muise
  12. Financial Requests 
  13. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  14. Question Period
  15. In Camera 
  16. Adjournment

May 25, 2023 - Executive Meeting of Council - 6:30 p.m.

  1. Call Meeting to Order
    1. Regrets
  2. Invitation to Stand and Move
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Adoption of Minutes
    1. May 11, 2023 - Regular/Budget Council Meeting Minutes (Attachment)
  5. Department Head Report - None.
  6. 7-Day Notice
    1. REPEAL - Article C40 - Emergency Fund (Attachment)
  7. For Decision
    1. First Reading - Development Agreement Application for Storage Facility at 30 Spinney Road (Attachment)
    2. CMA Quilt - Permanent Home (Attachment)
    3. J-Class Roads Agreement (Resolution) (Agreement) 
    4. Article C22 - Fees and Penalties (Attachment) (7-Day Notice)
    5. Seal Island Lighthouse (Attachment)
  8. Correspondence and For Information
    1. 12-Month Notice from NSFM (Attachment)
    2. Courthouse Painting Tender (Attachment)
    3. RCMP Retroactive Costs (Attachment)
  9. Financial Requests - District Community Grants 
    1. District 1 Community Grants
      • Suggested Motion: To approve a District Community Grant in the amount of $500 for the following organizations in District 1:
        • Theatre Sud-Ouest 
        • SAR New Horizons Seniors Club
    2. District 2 Community Grants
      • Suggested Motion: To approve a District Community Grant in the amount of $500 for the following organizations in District 2:
        • Comeau's Hill Cemetery
        • Comeau's Hill and Little River Harbour Beach Committee
        • Association des Clairmont, DeViller, Fitzgerald, Harris, and Jacquard
        • Harbour Hill Community Hall
    3. District 4 Community Grants
      • Suggested Motion: To approve a District Community Grant in the amount of $500 for the following organizations in District 4:
        • Par-en-Bas Seniors Club des Aines
        • Festival de la Barge
    4. District 5 Community Grants
      • Suggested Motion: To approve a District Community Grant in the amount of $500 for the following organizations in District 5:
        • Comité touristique l'Eglse Ste. Anne
        • Le Club Acadien
        • Village Friends
        • Patchwork Pals
        • Eve Joe Bourque Wharf Society
    5. District 6 Community Grants
      • Suggested Motion: To approve a District Community Grant in the amount of $500 for the following organizations in District 6:
        • Green Grove Cemetery Association
        • New Horizons Seaside Park Association
        • Argyle Mount Pleasant Cemetery
        • Lower Argyle Harbour Cemetery
        • Glenwood Hall
    6. District 7 Community Grants
      • Suggested Motion: To approve a District Community Grant in the amount of $500 for the following organizations in District 7:
        • East Pubnico New Horizons Club
  10. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  11. Question Period
  12. In Camera - None.
  13. Adjournment