Deputy CAO-Municipal Clerk

Deadline to Apply: November 26, 2021 (by midnight)
To apply: Forward your cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Under the direction of the CAO, the Deputy CAO is responsible for the day-to-day operations of the Municipality and carries the function of Human Resource Management, which includes maintaining HR policies, coaching and mentoring, and developing an inclusive and respectful workplace.

Furthermore, acts as the Municipal Clerk of the organization. The Deputy CAO is a member of the Senior Management Team and provides information and advice to the CAO and Council through the CAO.

This position requires that the officeholder possess a high level of diplomacy, attention to detail, sound knowledge of current affairs of the Municipality, and a professional approach in all areas of work. This person is expected to familiarize themselves with the other Department work and assist where necessary.

Responsibilities

Position responsibilities include but are not limited to:

  1. Operations and Human Resources - 65%

    1. Manage daily affairs of the Municipality within the policies adopted by Council. The Deputy CAO acts in the absence of the CAO.
    2. Identify real or potential operating problems on a municipal-wide basis and works with service areas to resolve conflicts.
    3. Manage all divisional human resources, performance management, and training.
    4. Responsible for development, update, and implementation of HR policy.
    5. Promote a diverse, respectful, and inclusive work environment.
    6. Lead staff person for Fire Departments, and their requirements, including insurance, financial reporting, and additional assistance on public meetings.
    7. Routinely, in collaboration with It, ensures website content is relevant and up to date.
    8. Coordinate daily interdepartmental activities that relate to special Council projects or assignments.
    9. Performs such other duties and responsibilities as are from time to time assigned by the CAO.
  2. Municipal Clerk and Council - 35%

    1. Coordinates the preparation of Regular and Committee meetings of the Council.
    2. Ensure action items coming out of the meeting are executed.
    3. Act as CAO in absence of the CAO.
    4. Recommend improvements to meeting design to ensure Council is governing at its best and highest, focused on strategy.
    5. Ensures the proper recording and maintenance of Municipal Policy and Bylaws and coordinates and guides new policy and bylaw development with staff.
    6. Regularly participates in selected regional meetings, as determined by the CAO.
    7. Leads the development of annual reporting for Council and the Citizens of the Municipality
    8. Conducts research and special studies as assigned by the CAO.
    9. Assists CAO and other staff members in the execution of strategic action items as identified in the municipal planning and other strategic documents.
    10. Acts as FOIPOP administrator, ensuring FOIPOP reporting and requests are handled according to legislation.
    11. Ensures public and media are notified of Council meetings, and that a package is developed at least 3 days before the meeting.
    12. Providing support services to the Warden and Councilors upon request.
    13. Assists Returning Officer during municipal elections.
    14. Performs such other duties and responsibilities as are from time to time assigned by the CAO.

Qualifications

The successful Deputy CAO-Municipal Clerk requires a post-secondary degree in Business, Public Administration, Economics, or other related disciplines. A Master's Degree or professional designation would be an asset. A minimum of 5 years experience, with at least 2 years in a supervisory role. Experience in a municipal government setting would be considered an asset. While it is not mandatory, being proficient in both English and French languages would be a valued asset.

Knowledge, skills and abilities

  1. Strong knowledge of computer applications (PC Environment) with particular strength in Excel, Word, PowerPoint, and Outlook.
  2. Ability to think and act strategically in a political and community service environment, and to foster and contribute to a positive, productive, and inclusive work environment; ability to understand federal and provincial program information.
  3. Excellent written and verbal communication and facilitation skills.
  4. Strong project management and research skills, under tight deadlines and budgets.
  5. Self-starter with excellent time management and organizational skills.
  6. Human resource management skills.

Work With Us

The successful candidate for this position will have lots of freedom and flexibility. The Municipality of Argyle is a small organization with a lot of firsts; first Net Zero Energy Administrative Building, a first wind farm in Nova Scotia, the first municipality with a partnership with the Province to apply and approve oyster farms in our waters. We are constantly looking to be better, to modernize our delivery of services to our residents. We hire people who want to work hard, seek self-improvement, and enjoy the work they do and the people they do it with. We value hard work, humour, honesty, and respect for ourselves and others. We believe that a strong community is critical to growth in population and local opportunities. If you are someone who wants to make a difference in your community, this is the position for you. In this chair, you will fly, you will fail, learn, and build a better municipality.

The salary for this position will be commensurate with experience.

 

We thank all applicants for their interest, however only those under consideration will be contacted for an interview.

All employment opportunities within the Municipality of Argyle will be posted here as they become available. The Municipality of Argyle is an equal opportunity employer.

For more information about employment resources and job postings in the area, please contact:

Nova Scotia Works (CDENE)
Dawn Doucette - Career Practitioner

1 Slocumb Dr
Tusket, NS 
B0W 3M0 
Phone: 902-648-0573